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Privacy Policy for Applicants and Employees

Planet Communications Asia Public Company Limited and its affiliates are referred to as the “Company”, you are encouraged to understand the privacy policy as it describes how the company treats your personal information as an applicant and/or employee, such as; collect, store, use, disclose, including your rights, etc., so that you are aware of the company’s privacy policy. The company therefore announces the privacy policy as follows.

1. Definition

Personal information: Meaning any information that can identify an applicant and/or an employee (Whether with that information or combined with other information), which are divided into two main groups

Group 1: Basic information such as name, surname, age, address, gender, occupation, date of birth, marital status, nationality, identity card information. Passport and entry information bank account information driving license information Phone number, email, LINE ID, Facebook information Website cookies, images, emergency contact information, vehicle registrations, etc.

Group 2: Work information such as application information educational background work history, contract, work permit, social insurance, compensation fund Provident Fund Employee ID Salary Compensation Bonus Position Welfare Taxes Job Description Assigned work goals job evaluation results attending training Leave and absence records Information about unlawful conduct and conduct and/or work discipline Information and reasons for termination of employment Information about security Communication data and use of computer equipment, telephone, internet and email, etc.

Sensitive information: Meaning personal data that is sensitive to the data subject, such as race, ethnicity, religion, sexual behavior. Criminal history, health information (e.g. disability, blood type), biological data (e.g. face photo, fingerprint, genetic information), etc.

Applicant: Meaning the person applying for a job to be a permanent employee. Wage staff Employees who are employed by outsourcers and freelancers working for the company, as the case may be, whether the application is made by the applicant themselves. Or is it a job recruitment within the company? Or through the recommendation of any other person or through the operation of the recruitment service provider

Employee: meaning candidates who have been selected to enter into a contract to work for the company as a permanent employee. Wage staff employees who are employed by outsourcers and freelancers who come to work in the company, as the case may be.

2. Processing of personal or sensitive data

2.1 Applicants and employees acknowledge that under the objectives for the implementation of recruitment activities labor contract Labor contract for a period of time Consultant Contract and any other employment contract (“Contract”), the company may collect, use and disclose personal and sensitive information of applicants and employees (“Processing”).

The company is required to obtain accurate, complete and sufficient personal information of applicants and employees in order to carry out recruitment activities. Compliance with contracts, rules, internal regulations and/or operating requirements of the company and/or taking action in accordance with applicable laws.  If the company does not receive the correct personal information of applicants and employees, in a complete and sufficient way, it may result in any action in accordance with an agreement or requirement between the company. Applicants and employees cause delays or inconveniences. and in cases of necessity in connection with the performance of duties under the contract or by law. The company may be required to deny the performance of any obligations the company has to the applicant or employee, as the case may be.

The activities carried out by the company and the base for processing personal and sensitive data of applicants and employees according to this table.

Category of operations

Activity

Processing Base

Application and employment management processing base

[Even though the company operates by itself and that the company operates through a third party service provider]

Recruitment made by companies where applicants and employees contact the company in person. or recruiting within the company

Contract

Applying for a job through the recommendation of any other person. or by the operation of the recruitment service provider

Consent

Bankruptcy Check Assessing personal risk of money laundering and financial support for terrorism and the Proliferation of weapons of mass destruction. (Only for certain positions specified by the company)

Contract / Legal Duties

Criminal background check (Only for certain positions specified by the company)

Consent

Job interview Checking past educational or work history from other sources data analysis comparison, selection, contracting

Contract / Legitimate Interest

Management to prepare employees for the performance of their work.

[Even though the company operates by itself and which the company operates through a third party service provider]
Employee registration Preparation of employee cards, materials, equipment, computers Mobile phone, e-mail, username & password, face image for various logins required, etc. to prepare employees for on-the-job, training or performance-related exams.

Contracts

Issuing or renewing a visa Work Permit (Work Permit) requesting permission or renewal of work permits of employees. requests for approval related to performance

Contract/Legal Obligation/Consent (when dealing with sensitive information)

Asking for food allergy history and losing things for training or activities

Consent

License revocation (only for salesperson position or other positions which are required by law to obtain a license) and updating the information in the database of government agencies to be up-to-date

Contract / Legal Duties

Management of compensation, benefits and employee benefits

[Even though the company operates by itself and which the company operates through a third party service provider.
Management of salaries, compensation, wages, bonuses, overtime pay, accommodation, travel expenses and other benefits for employees.

Contract / Legal Duties

Social Security Fund Management provident fund compensation fund.

Contract / Legal Duties

Employee tax management such as withholding tax

Contract / Legal Duties

Welfare Management defense Accident and Accident Mitigation Measures, Reporting and Use of Hospital Services

Contract / Legal Duties / Legitimate Interests

Medication disbursement record Alleviating accidents, accidents, emergencies or dangers to life, body or health to employees security

 

Consent/Prevent or suppress harm to a person’s life, body or health

Life Insurance Management and group insurance Insurance consideration reinsurance Consideration of Compensation.

Contract / Legitimate Interest / Consent (when dealing with sensitive information)

Sending employee information to service providers and consultants, such as sending information for compensation surveys and analysis.

Consent

Birthday announcement and expressing condolences about the loss of family members of employees Asking for a food allergy history and intolerance of things for organizing activities and various parties.

Consent

Management of employee activities such as birthday parties New Year’s party, party, travel activities provided to employees.

Contract/legitimate interest

Holiday management, leave days, late arrivals.

Contract/Legal Duties

Advertising media management public relations which has employees as presenters or appear as part of the advertising media Public relations of the company.

Consent

New employee announcement Announcing a person who is an outstanding employee or has been selected as an outstanding employee Announcement of the expiration date Announcement about promotion and relocation of employees.

Righteous interests

The attachment of salary or any other remuneration under the warrant or order of the Legal Execution Department or an order of an official receiver in a bankruptcy case.

Legal duty

Training Management and performance appraisal

[Even though the company operates by itself and which the company operates through a third party service provider]
Attending training and exams to measure knowledge in various fields for employees.

Contract / Legitimate Interest

Setting goals at work Employee performance appraisal repositioning consideration salary adjustment and consider bonuses.

Contract / Legitimate Interest

Management of complaints, disputes and litigation; and risk management.

[Even though the company operates by itself and that the company operates through a third party service provider]
Investigation and investigation of corrupt behavior or contrary to the law, rules and regulations of the company Disciplinary consideration and punishment.

Contract / Legal Duties / Legitimate Interests

Any action to investigate, investigate, investigate, prosecute or take any measures to exercise the rights under the contract and by law.

Contract / Legal Duties / Legitimate Interests

Submitting employee fraud reports to regulators and agencies having jurisdiction as required by law, such as the Police, OIC, the Revenue Department, the Legal Execution Department, the Royal Thai Police, etc.

Legal duties / legitimate interests

Management at the end of the contract.

[Even though the company operates by itself and that the company operates through a third party service provider]
Resignation management retirement dismissal of employees Informing the above information to relevant agencies such as the Revenue Department, banks, social security offices Immigration office Foreign Affairs Division, etc.

Contract / Legal Duties

2.2 The company will have to take measures to maintain the security of your information appropriately in accordance with the confidentiality of personal or sensitive information in order to prevent the loss, access, destruction, use, alteration, or disclosure of personal or sensitive information. This shall be in accordance with the policies and guidelines for maintaining information security as well as policies and practices for maintaining the company’s information technology security.

2.3 If there are changes and/or additional purposes for processing personal data, for example, performing a contract or a case required by law allows the staff to know and provide a record of the amendment as evidence. The company may request your consent before proceeding or doing any activity under that new purpose. (If the law requires consent)

3. Limited processing of personal data

3.1 In the processing of personal or sensitive data the company will only use lawful and fair means to the extent necessary for the intended purpose.

3.2 Other than the stated objectives the company will obtain your consent prior to processing, unless

(1) It is a case ordered by law.
(2) It is for your benefit, and the request for consent could not be made at that time.
(3) It is for the benefit of your life, health or safety.
(4) For the benefit of the investigating officer’s investigation or the trial of the court.
(5) For the benefit of study, research or statistics.

3.3 The Company has a necessity to store your sensitive information for the purpose of the execution of the contract or any other agreements related to the company.  The company will not store any information that may be harmful, discredit or may give rise to feelings about unfair or unequal discrimination to any person unless:

(1) Obtaining your written consent.
(2) It is a case ordered by law.
(3) It is for your benefit, and the request for consent could not be made at that time.
(4) It is for the benefit of your life, health or safety.
(5) For the benefit of the investigating officer’s investigation or the trial of the court.
(6) For the benefit of studies, research or statistics.

3.4 The Company may collect and use your personal data obtained from other sources only if necessary. The company may request your consent (In cases where consent is required by law) for the purposes set out above for the benefit of updating your personal information and to further improve the quality and efficiency of the Company’s operations.

4. Disclosure of personal and/or sensitive information to third parties personal data processor or legal authorities

4.1 For the purpose of conducting job application activities Execute the contract and/or any other agreements related to such as set forth above. The company may transfer or disclose personal and or sensitive information of employees to personal data processor Third parties who are consultants or service providers, etc., both in the country and abroad.

4.2 The Company will store your personal and/or sensitive information on the Company’s system. provided by external service providers both at home and abroad

4.3 The Company may disclose your personal and or sensitive information to the parent company. Affiliates Internal and external audit departments Thai Life Assurance Association Insurance Business Oversight and Promotion Committee Anti-Money Laundering Committee Anti-Money Laundering and Terrorism Agency both at home and abroad police officer prosecutor or court Legal Execution Department officer official receiver Revenue Department staff Government officials or any other organization having powers and duties as stipulated by law.

5. Involvement of Personal Data Subjects

5.1 In the event that you wish to exercise the rights of the personal data subject as stated You can send requests to email. hr@planetcomm.com when the company has received such a request the company will record the request. Review and respond to your request within a reasonable time.

5.2 If you see that any personal or sensitive information relating to them is inaccurate. You can notify the company to make corrections. Or change that personal or sensitive information in the event that the company has a reason to refuse your request. The company will also provide a record of the refusal of the request or objection with reasons as evidence.

5.3 You have the right to check the existence Nature of personal and/or sensitive information The purpose for which the information is used is also entitled to the following rights:

(1) Request a copy or request a certified true copy of one’s personal and/or sensitive information.
(2) Request to correct or change one’s personal data and/or sensitive information to be complete and correct.
(3) Object or request for suspension of use or disclose personal and/or sensitive information about them.
(4) Request to delete or destroy personal and/or sensitive information about them.
(5) Request to disclose the acquisition of personal and/or sensitive information about yourself in the case of information that you have not given consent to collect or store.
(6) Request to withdraw any consent.
(7) Request data transfer to another personal data controller.
(8) Contact the relevant company or agency if necessary.
(9) Complaints about the company or a processor of personal data employees, contractors of the company or personal data processors that do not comply with data protection laws.

Caution
In the case of activities in which the Company processes your personal and/or sensitive data on a contractual basis or the base of legitimate interests or legal duty, the company has the right to refuse the exercise of your rights under items (3) and (4).

Consent-Based Processing Cases Related to Contracts and in the case of collecting and using sensitive data for the performance of contracts If the employee has exercised the rights under items (3) (4) and (6), the company will not be able to perform duties under the contract. This will result in the termination of the contract with the employee, and/or unable to allocate certain types of benefits and benefits to employees

6. Duration of processing personal data

The company has the right to process your personal and sensitive data. including disclosing information to processors and related agencies under the law, as the case may be, by stipulating the period of personal data collection of 1 year from the date of the contract termination (for employees) and no personal information is collected. (for applicants)

7. Changes to Privacy Policy

7.1 The Company may update this Privacy Policy from time to time to reflect changes in the company’s operations. The company will notify you of the changes clearly before starting to implement the changes. The company may send notices directly to you. or through other channels of the company You can check the privacy policy at the company’s system, post a notice or email to inform you.

7.2 If you have further questions Please contact the company at:


Planet Communications Asia Public Company Limited

Contact No. 157 Soi Ramintra 34, Ramintra Road, Tharang Subdistrict, Bang Khen District, Bangkok 10230
Website https://www.planetcomm.com
Phone number 02-792-2400

Contact the Personal Data Protection Officer:
General matters relating to the exercise of personal data rights and complaints about personal information, email hr@planetcomm.com